Research Administrator Lessons

Research Administration Lessons are topic-focused, recorded presentations and slide decks on timely issues in sponsored projects administration. They cover key pre-award and post-award processes to help research administrators apply new requirements and manage awards consistently. Lessons are hosted by Subject Matter Experts in the Yale Community and have covered topics such as proposal requirements, award setup, budget changes, prior approvals, subawards, financial management, reporting, and closeout.

Open a tab for a brief description and to view the slides and recording.

Questions about this content: osp.trainings@yale.edu

Subscribe to our newsletter to receive invites to future lessons.

This webinar discusses the NIH implementation of the Common Forms (NOT-OD-26-018) and provides an overview of the new XML SciENcv Current and Pending (Other) Support Report to aid users in populating investigator data for the Current and Pending (Other) Support document.

View the webinar (01/13/26)
View the presentation

This webinar discusses best practices related to the Award Budget Setup (ABS) form. A panel of subject matter experts shares insight on how to fill out the form for optimal set up.

View the webinar (04/03/24) (33 minutes)
View the resources

This webinar provides an overview of YCCI Activation Services, including when YCCI use is required with a deeper focus on YCCI budget services, rates, and YCCI budgeting and rate justification tools.

View the webinar (06/26/24) (29 minutes 18 seconds)
View the presentation

This webinar will focus on the process of proposing, tracking and reporting of cost share. This lesson expands upon the 2023 RA Day Cost Share presentation.

View the webinar (10/12/23) (38minutes)
View the presentation

This webinar  outlines new federal Common Forms requirements for Biographical Sketches and Current and Pending (Other) Support documents. The Science Experts Network Curriculum Vitae (SciENcv) system will be introduced as the required method of completing the Common Forms.

View the webinar (02/03/25) (41 minutes)
View the presentation

This webinar focuses on key changes within the Cost Transfer policy, procedures, forms and the Workday systems.

View the webinar (2/22/24) (59 minutes)
View the presentation (2/22/24)

Items discussed in this panel include:

  • Understanding high risk subrecipients
  • Pain points at the time of proposal development, subaward development, and post-award management (especially invoice issues,)

View the webinar (10/24/24) (1 hour 20 minutes)
View the presentation

This webinar discusses the proposed changes to the Uniform Guidance and how those changes could impact Yale.

View the webinar (06/25/26) and presentation

Amid systems, processes, and federal regulations, managing subawards can be a challenge. Yale provides a breadth of resources to navigate potential obstacles and assist DBOs. In this webinar, we will discuss current hot topics in subaward management, as well as review common issues.

Participants will…

  • Learn how Yale is addressing the forthcoming NIH regulations on foreign subrecipients
  • Discover common errors in subrecipient invoices and processing
  • Review the tools available to Yale DBOs to assist with subaward management and compliance

View the webinar (12/7/23) (48 minutes)
View the presentation

This webinar discusses tools developed to assist departments on items for consideration and steps that need to be taken when a stop-work order or termination is received. These tools have been posted to SPFA: Federal Funding Impacted by Terminations or Stop Work Orders , and attendees are encouraged to review prior to the webinar.

View the webinar: Terminations and Stop Work Orders (09/09/25) (68 minutes)
View the presentation: Terminations and Stop Work Orders