Subaward Management Team
The Subaward Management Team (SMT) supports faculty and administrators in the negotiation, execution, and monitoring of all outgoing subawards. This includes both federal and non-federal subawards issued under grants and contracts managed by the Office of Sponsored Projects (OSP).
Under the direction of the Assistant Director of Subaward Management, the team’s core responsibility is to provide exceptional support to faculty and their business offices while protecting Yale from financial and compliance risk associated with subawards. The Subaward Managers draft, negotiate, and amend outgoing subaward agreements for the University. Each agreement is carefully customized based on the prime award. The team collaborates with Department Business Offices (DBOs) and Principal Investigators (PIs) to confirm budgets and verify compliance with invoicing and reporting requirements. Subaward Managers also negotiate subaward agreement terms to ensure compliance with both Yale and sponsor policies. They closely monitor agreements and amendments through the stages of execution and with each budget period amendment. Additionally, Subaward Managers set up Supplier Contracts in the Workday system and set up subaward Grant Lines as needed. The Subaward Manager serves as the administrative contact, receiving subrecipient questions and prior approval requests throughout the life of the agreement.
The SMT’s Senior Financial Analyst coordinates monthly FFATA (Federal Funding Accountability and Transparency Act) reporting to the federal government and conducts quarterly desk reviews of randomly selected subawards and their financial records to ensure accuracy. Annually, the Senior Financial Analyst assists with monitoring active subrecipients by collecting and reviewing audit materials to assess their financial status and internal controls.
The Subaward Management Team is committed to Yale’s collaborative efforts, and providing the research community with excellent customer service, timely responses, and value-added results. Yale’s mission and the needs of the faculty are our top priority.